Privacy Policy for DocHub 365 by validdata GmbH

Effective Date: 01.06.2024

validdata GmbH ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our software-as-a-service (SaaS) product, DocHub 365 ("the Service"). By using the Service, you agree to the terms of this Privacy Policy.

1. Information We Collect

When you use DocHub 365, we collect the following personal information:

Microsoft ID: Your unique identifier provided by Microsoft.
Display Name: Your display name as provided by your Microsoft account.
Email Address: Your Microsoft account email address.
Date Added: The date you were added to DocHub 365.

2. How We Collect Information

We collect information directly from your Microsoft account when you sign in to use DocHub 365. The Service utilizes Microsoft’s authentication methods, and we do not store any passwords or authentication credentials.

3. Use of Your Information

We use the information we collect to:

Provide, operate, and maintain the Service.
Improve, personalize, and expand the Service.
Communicate with you about updates, security alerts, and other administrative messages.

4. Disclosure of Your Information

We may share your information in the following situations:

With Your Consent: We may disclose your information with your consent.
Compliance with Laws: We may disclose your information to comply with applicable laws, regulations, or legal processes.
Business Transfers: In the event of a merger, acquisition, or other business transaction, your information may be transferred as part of the transaction.
Protection of Rights: We may disclose your information to protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or others.

5. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that no security measures are perfect or impenetrable.

6. Data Retention

We retain your personal information for as long as necessary to provide you with the Service and for legitimate and essential business purposes, such as maintaining the performance of the Service, making data-driven business decisions, and complying with our legal obligations.

7. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal information:

The right to access – You have the right to request copies of your personal information.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal information, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal information, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal information, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our contact information below.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us:

validdata GmbH
Loikumer Straße 18a
+49 2852 965290
develop@validdata.de